SPARK Safety | A product of SPARK Business Works

Frequently Asked Questions

How should I distribute the form?

Share the poster at the entrance to job site / facility. Email/text the link. Share the link via your company portal or app (ie Time Entry, HR system, etc). Post the link on the company website.

How much does this cost?

1 standard form per company is free. Each additional form is $160. Request additional forms by calling 866.277.2752 or emailing safety@sparkbusinessworks.com 


Can we make changes to the questions?

Yes. Custom forms can be requested by calling 866.277.2752 or emailing safety@sparkbusinessworks.com and we will quote your changes at $160/hr. Typically custom forms are billed at 2-3 hours for development.

Do we need a Google account?

No. We can set up your materials to use a private link, only shared with you, that can access your material.  We would recommend you create a Google account so that we can secure all material through this authentication, but it is not required.

Is there a limit to how many people can use the form?

No. The form can receive an unlimited number of responses. If you have multiple facilities or job sites that need separate data, you can request additional forms by calling 866.277.2752 or emailing safety@sparkbusinessworks.com

Who will have access to the data?

These forms are being supported for 1 year. You can make a copy of the database to store in your own Google account or download the data to keep at any time.

Is this form HIPAA compliant?

No. HIPPA applies to healthcare providers and their business associates. If you are a non-covered entity screening its employees, contractors, customers, or suppliers before site visits, and not in connection with health-plan enrollment or benefits, you are not subject to HIPAA and you can use this form. Check with your legal council if you are unsure.

We still have people using paper copies for various reasons. How can we capture the information from both sources and be able to document in 1 location?

One simple way to get paper forms into the spreadsheet would be to enter them through the same electronic process.  You can use the URL on the poster to access the form on a computer after a person fills out a paper version.

How do I scan a QR code with an iPhone?

You can scan a QR code with the camera app on your iPhone. If you need assistance, please follow these instructions from Apple. https://support.apple.com/en-us/HT208843

How do I scan a QR code with an Android?

Some Android phones support using the camera app to scan QR codes while others do not. If your camera app does not scan the QR code, please download a QR Code reader app from the Google Play store.

How can I integrate my form results into ProCore?

ProCore has a Google Sheet Add In that you can install to connect your results into your project in ProCore.

To start, install this Add On in ProCore:

https://marketplace.procore.com/apps/procore-integration-for-google-sheets

Next, you can follow these instructions on connecting the Google Sheet of results into ProCore.

https://support.procore.com/integrations/google-sheets-for-procore

How to save the form to your iPhone as an icon so that you do not need to scan the QR code each time.

After scanning the QR code, your iPhone should bring up the form in Safari.

1. Tap the Share button at the bottom of the page. It looks like a square with an arrow pointing out of the top.

2. In the list of options that appears, scroll down until you see Add to Home Screen. Tap this.

3. On the next screen, choose a name for the form shortcut on your home screen. Click Add when you’re done.

4. Now just tap the new app on your home screen, and it will open the form in its own navigation window.

How to save the form as an icon on your Android phone.

When the form is open on your Android phone, tap the menu button and tap "Add to homescreen". You will then be able to enter a name for the shortcut and then Chrome will add it to your home screen.

The icon will appear on your home screen like any other app shortcut or widget, so you can drag it around and put it wherever you like.